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Adding Advanced Elements to Learning Journeys

Enhance learning journeys with advanced elements, including videos, knowledge checks, and custom courses.

Prefer a video? Click here to visit our Learning Journeys video tutorial collection! 

Create enhanced training programs by incorporating videos, custom courses, and knowledge checks into a structured Learning Journey.

Before You Start

What You’ll Need

  • Administrator access to the Learning Journey’s module

  • Content ready to upload (video files, PDFs, or Quiz Questions)

  • A clear structure for the learning path

  • Access to Learning Journeys

Quick Reference

  • Primary Method: Within a journey, add elements via the Add New Module button

  • Alternative: Use AI to generate custom courses from a simple prompt

Content Type Options

Learning journeys can include a variety of the following content types:

  • Courses from the content library

  • Documents with signature acknowledgement

  • External video links

  • Website links

  • Custom Videos

  • Knowledge checks

  • Custom Authored Courses

Accessing Learning Journeys

To access a Learning Journey:

  1. Log in to the Dashboard

  2. From the left navigation menu, click Learning Journeys

To create a new learning journey:

  1. Click Create Learning Journey

  2. Enter a Title. Optionally, enter a description and upload a new thumbnail

  3. Click Next

 

To edit an existing Learning Journey:

  1. Use the search option to find the Learning Journey

  2. Click the three dots icon

  3. Click Edit Content.

From here, add new elements by clicking on one of the options in the menu.

 

Add a Video

NOTE: The video is added to the Learning Journey once published.

  1. From within the desired Learning Journey, in the “Add New” module, click the Video option.

  2. Choose, or upload a video.

    • Use All Videos to select an existing video

    • Use File Upload to upload a new video

    • Use Pexels for royalty free, stock videos

  3. Select the video, and exit out of the “Select Your Media” window.

  4. Click Add to Learning Journey

  5. If desired, to the right of the step, click the three dots icon and Edit Info. From here, you can edit:

    • The video title

    • Enter a description

    • Update the tag

    • Enter the duration of the video in minutes

    • Select a category

    • Enter the cadence

    • Update the custom thumbnail to make the Learning Journey more visually engaging, and help learners identify different sections.

  6. Click Save to complete.

  7. To navigate back, click Back to Learning Journey.

Add Custom Courses

Use this method to build original training content using AI or your own materials.

  1. From within the desired learning journey, in the “Add New” module, click Custom Course.

  2. On the left hand navigation, click on the desired method to create the course, and follow the instructions below.


Create from prompt

  1. Using the What is your course about? text box, enter a prompt, like “workplace safety protocols.”

  2. If desired, upload reference material. It must be a PDF with selectable text with a maximum of 80,000 words and 10 MB.

    • If the PDF started as a digital document, like from Microsoft Word or Google Docs, text is typically selectable by default.

    • If the PDF started from a scanned document or image, you must use a program with an Optical Character Recognition (OCR) tool, like Adobe Acrobat Pro to create a PDF with selectable text.

  3. To create Knowledge Checks, slide the *Include interactive quizzes to test learners’ understanding to ON.

  4. Click Create Course.

    • It may take 2-3 minutes to generate a new course.

  5. Review the course materials, and edit as needed.

  6. When satisfied with the course, click Add to Learning Journey.

  7. To the right of the course, click the three vertical dots > Edit Info.

  8. Update the Title, Description, Duration, and any other options as desired.

  9. Click Save.

Upload Existing PDF

  1. Click Browse files to locate and open the desired PDF(s). The files must be:

    • Less than 10 MB per file.

    • Less than 80,000 words across all files.

  2. Select how the file should be processed.

    • Convert presentation to course - For slide deck PDFs, this option preserves content as-is while displaying it as an interactive course.

    • Transform PDF documents using AI - Concepts from the PDF is transformed using AI into engaging course slides.

  3. Click Create Course. 

    • It may take 2-3 minutes to generate a new course.

  4. Review the course materials, and edit as needed.

  5. When satisfied with the course, click Add to Learning Journey.

  6. To the right of the course, click the three vertical dots > Edit Info.

  7. Update the Title, Description, Duration, and any other options as desired.

  8. Click Save.


Upload SCORM

NOTE: Only course information like the title, duration, and description can be edited - the course content cannot be modified once uploaded.

  1. Enter the Course Title, Duration, and Description.

  2. Drag and drop a the file, or click Browse files to find and open the desired .ZIP file.

  3. Click Upload.

  4. Once the course is uploaded, click Add to Learning Journey.

Start from scratch

  1. Enter the Title and Description and click Create.

  2. From here, click Add New to create new chapters and slides.

    • Chapter - Name the chapter

    • Slide - Select a slide, media, or knowledge check template and click Add New. Update the slide with the desired materials.

  3. Continue to create chapters and slides as needed until the course is completed.

  4. Review the course materials, and edit as needed.

  5. When satisfied with the course, click Add to Learning Journey.

  6. To the right of the course, click the three vertical dots > Edit Info.

  7. Update the Title, Description, Duration, and any other options as desired.

  8. Click Save.

Add Knowledge Checks

Use this method to verify Learner understanding, and reinforce key concepts.

  1. From within the desired learning journey, in the “Add New” module, click Knowledge Check.

  2. If desired, upload a custom image for context by clicking the Edit button on the image.

  3. Click directly into the question text, and add a question.

  4. Click into the answer texts, and add answer choices. If more answers are needed, click Add Item.

  5. To the right of the correct answer(s), click the Checkmark.

  6. Add feedback for the correct and incorrect answers by clicking Add answer feedback.

  7. To create a new question, in the upper left hand corner click Add New > New Slide. Repeat steps 2-6 until all questions have been created.

  8. When satisfied with the knowledge check, click Add to Learning Journey.

  9. To the right of the course, click the three vertical dots > Edit Info.

  10. Update the Title, Description, Duration, and any other options as desired.

  11. Click Save.

Organizing and Publishing

After adding the desired elements:

  • Rearrange steps: Drag and drop modules to create a logical flow

  • Set Prerequisites: Configure steps as “Required” before advancing

  • Configure timing rules: Choose immediate assignment, delayed notification, or no pause between steps.

  • Publish: When the Learning Journey is ready for Learners, click Publish.

Helpful Tips

Avoid using un-edited AI-generated content

Always review and customize AI-created courses to ensure accuracy and alignment with the organization’s specific policies.

Avoid setting unrealistic durations

Be realistic with time estimates. Test video lengths and reading times to provide accurate completion expectations.

Quick Questions

Can I edit a Learning Journey after publishing?

Yes. Click the three dots on any published Learning Journey and select Edit Content to make changes at any time.

Do knowledge checks affect course completion?

Yes, Learners typically must complete knowledge checks to progress, but specific settings can be configured per Journey.

🐪 Llama Fact: Llamas are curious learners who explore new terrain carefully—much like employees navigating a well-structured learning journey with varied content types!