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Google Directory Integration

Google Directory is a one-way integration that syncs Learners to your EasyLlama Dashboard nightly. Options include course auto-assignment, and sending links to Learners by email.

Required

Who must sign in: a Google account that can authorize Admin SDK Directory API access for the customer’s Google Workspace (typically a Workspace super admin or someone with rights to approve the app for the org). For more information, click here to view an article from Google Workspace.

To ensure a successful sync:

Users must be active Google Workspace users in the directory.

  • Suspended or archived users are treated as terminated for sync and are not kept as active learners the same way as active users.

The Google Integration does not currently supply region data. Please keep this in mind when using Smart Assign.

  • If you rely on state- or region-specific courses, plan to set location/region/address in EasyLlama another way (manual updates, another integration, or internal process).

Useful to know for data quality

  • Start date in EasyLlama is filled from the user’s Google creationTime (when the Google account was created), which is not necessarily a formal HR hire date.
  • Employment type is inferred from the user’s first organization entry’s description field in Directory. Employment Type defaults to Full Time if another Employment Type is not detected.

To get started:

  1. From your EasyLlama dashboard, go to Settings > Integrations

  2. Click Connect on the Google Directory tile.

  3. You will be directed to Google account chooser - select your account

  4. Allow EasyLlama access to Google. For example:

  5. On the Google Directory Setup page, select the desired integration settings and automations.

  6. You are redirected to the EasyLlama Integrations Page once complete.

  7. You may click the three dots on the Google Directory tile and then "Settings" to adjust the synchronization or Integration Settings before synchronizing. Click here for a Settings guide.

Fields that sync

Google Directory → EasyLlama

Google (Directory user / behavior in app) EasyLlama
name.givenName, name.familyName (and middle if present) — chosen by integration name setting (legal / preferred / automatic) Name
name.givenName Preferred name (implementation uses the same as given name; there is no separate Google “preferred name” field)
organizations → first entry → title Title
recoveryPhone Phone (only if the company has the SMS feature; otherwise phone is not saved)
primaryEmail Email (treated as work email)
creationTime Start date (account creation time in Google, not a dedicated HR hire date)
id Employee ID
organizations → first entry → description Employment type
isAdmin / isDelegatedAdmin Role (supervisor if either admin flag is true, else non-supervisor)
suspended or archived Status