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Edit a Learner's Profile information: Individual and Bulk Updating Learner Details

Update learner details for a single individual or multiple learners at once using either individual profile editing or bulk actions.

Note: Unlimited subscribers cannot edit Learner names in the dashboard. Please contact Support with the name change details and the reason for the change.

Before You Start

What You'll Need

  • Administrative access to your EasyLlama dashboard
  • Access to the Learners tab
  • Updated information for the learner(s) you need to modify

Important Note for Unlimited Subscribers

Unlimited subscribers cannot edit learner names in the dashboard. If you need to change a learner's name, please contact Support with:

  • The name change details
  • The reason for the change

Edit a Single Learner from Their Profile

Step 1: Access the learner's profile

  1. Go to the Learners tab
  2. Click directly on the learner's name (not the checkbox) to open their profile

Step 2: Enter edit mode

From the top-right of the learner’s profile, click the edit icon (pencil).

Step 3: Make changes and save

  1. Update the desired fields in the profile.
  2. Scroll to the bottom and click Save.

Edit One or Multiple Learners Using Bulk Actions

Step 1: Select learners

  1. Go to the Learners tab
  2. Click the checkbox to the left of each learner you want to update
    • You can select one or multiple learners
  3. The purple action bar appears after selection

Step 2: Access bulk edit

In the purple action bar, click More > Edit.

Step 3: Make bulk changes

  1. Use the edit menu to make changes to all selected learners.
  2. Available fields for bulk editing include:
    • Role (Supervisor/Non-Supervisor)
    • Location
    • Region
    • Employment Type
    • Manager
    • Department
    • Industry
    • Sync Learners with Integration

Step 4: Apply updates

Click Update to save your changes. The updates apply immediately to all selected learners.

Common Edits You Can Make

Individual Profile Edits

  • First Name
  • Middle Name
  • Last Name
  • Preferred Name
  • Email
  • Role
  • Location
  • Training Region
  • Employment Type
  • Department
  • Manager
  • Title
  • Phone
  • Industry
  • Employee ID
  • Start Date
  • Mark on Leave
  • Archive Learner

Bulk Edits

  • Role
  • Location
  • Region
  • Employment Type
  • Manager
  • Department
  • Sync Learners with Integration

Helpful Tips

Confirm selections before bulk updates

Always confirm the number of selected learners before applying bulk changes to avoid unintended updates.

Quick Questions

Can I edit multiple learners with different changes at once?

No. Bulk edits apply the same change to all selected learners. For individual changes, edit learners from their profile.

How do I know which learners are selected for bulk edit?

The purple action bar shows the number of selected learners. Always verify this count before applying changes.

Llama Fact: Llamas are known for their adaptability to different environments—similar to how you can adapt and update learner information to keep your training records accurate and up-to-date!