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How To Customize A Comprehensive School Safety Plan (CSSP) Course
Tailor the CSSP course to reflect your school's adopted plan before assigning it to staff. Customization is required to meet California Education Code requirements.
Before You Start
What You'll Need
- Your school’s current, board-adopted Comprehensive School Safety Plan (CSSP) (or district-level CSSP if your school uses it)
- Your school’s:
- Crime and abuse reporting procedures
- Current crisis plans and procedures
- Public agency access procedures
- Student suspension and expulsion policies
- Discrimination and harassment policy
- Dress code policy
- Safe school entrance and exit procedures
- Procedures for maintaining a safe and orderly environment
- School discipline rules and procedures
- Immigration enforcement notification procedures
- Tactical response procedures
- Reunification plan and family communication procedures
- A summary of how your school cooperates with other school site councils
If you don’t have a current, adopted CSSP yet, you’ll need to complete that step with your safety planning committee before this course can be customized and assigned.
Important: Why Customization Is Required
Most EasyLlama courses are ready to assign out of the box, but CSSP courses require customization for two reasons:
- Every school’s plan is different. Emergency contacts, evacuation routes, rally points, lockdown procedures, drill schedules, and reunification protocols vary by
school, even within the same district. Generic content can’t prepare staff to act on the plan they actually work under. - California Education Code expects training to reflect the adopted plan. Each school is required to provide staff with training on its specific CSSP. Training that doesn't align with your school's adopted plan doesn't satisfy the requirement's intent.
Quick Reference
- Course location: Trainings > Library > Comprehensive School Safety Plan (CSSP)
- Customization required: Yes, to meet California Education Code requirements.
- Key section to customize: Chapter 9, "Your Individualized CSSP" (13 customizable slides)
- Annual review: CSSPs must be reviewed at least annually
Customize the CSSP Course
Step 1: Open the CSSP Course
- Log in to the EasyLlama admin dashboard
- Go to Trainings > Library
- Search for “Comprehensive School Safety Plan (CSSP)"
Step 2: Create Custom Version
On the desired course card, either:
- Click Customize on the Make It Yours tag, or
- Click the three-dot menu (⋮) and select Customize
Step 3: Proceed with Customization
Read the pop-up for tips on how to customize, publish, and activate the course. Click Proceed, and once the course is created, click Review & Edit to begin customization.
Step 4: Navigate to Chapter 9
Go to Chapter 9: Your Individualized CSSP—this is where all customization happens.
- Chapter 9, Slide 1, labeled “Your Individualized CCSP,” can either be deleted via the three-dot icon > Delete, or the text and narration can be updated to introduce your school’s details.
Step 5: Enter Your School’s Details
Work through each of the 12 remaining customizable slides and update them with your school’s specific information. If desired, a Slide Narration can be added, or a new background image can be uploaded or selected.
To update:
- Using the Chapter/Slide navigation, click on the slide.
- Edit the information by clicking into the text boxes within the slide.
- If desired, click Slide Narration to input and generate speech, or click the Edit background button to upload or select a new background image.
- When finished, move on to the next slide by clicking in the left navigation.
| Slide Title | What to Add |
|---|---|
| Current Crime and Abuse Reporting Procedures |
The current status of school crime or crimes at school-related functions Child abuse and neglect reporting procedures |
| Current Crisis Plans and Procedures |
Disaster procedures, routine and emergency plans, and crisis response plan with adjustments for students with disabilities Earthquake emergency procedures Fire drills (EC sections 32001–32004) School building disaster plans for: bomb threat, bioterrorism hazardous materials, earthquake, flood, power failure/blackout, intruders/solicitors, weapons/assault/hostage, explosion, gas/fumes |
| Public Agency Access Procedures |
Your schools information and procedures for allowing a public agency, including American Red Cross, to use school buildings, grounds, and equipment for mass care and welfare shelters during an emergency |
| Student Suspension and Expulsion Policies and Procedures |
Your school’s information and procedures about the suspension and expulsion of students |
| Discrimination and Harassment Policy | Your school's discrimination and harassment policy, that includes hate crime reporting procedures and policies |
| Dress Code Policy | Your school’s dress code (if it exists) that includes prohibition of gang-related apparel |
| Safe School Entrance and Exit Procedures | Your school’s procedures for safe arrival and exit of students, parents/guardians, and school employees to and from the school site |
| Safe and Orderly Environment Maintenance Procedures | Your school’s policy for maintaining a safe and orderly environment that is conducive to learning |
| Rules and Procedures on School Discipline | Enter any and all rules/procedures detailing disciplinary actions in the school |
| Immigration Enforcement Notification Procedures | Enter how parents/guardians are informed of immigration enforcement actions at or near the school site, consistent with state law |
| Procedures for Tactical Responses | Enter how your school prepares for or conducts tactical responses to criminal incidents, including individuals with guns on school campus and at school related functions |
| Demonstrated Cooperation with Other School Site Schools | Enter your school’s evidence for the consultation, cooperation, and coordination with other school site councils or safety planning committees. |
Step 6: Upload Supporting Documents (Optional)
You can attach your full CSSP PDF and any related policy documents. These appear as downloadable resources within the course.
- Add a new slide
- Select the "Embedded PDF Viewer" template
- Upload the document
Step 7: Preview the Course
Run through the Learner experience end-to-end to confirm:
- Every reference to "your school" displays your details
- Scenarios reflect your actual procedures
- All uploaded documents are able to be viewed and downloaded
Step 8: Publish
Once the Preview confirms everything is correct:
- Click Publish
- The course is now ready to be assigned to staff
Step 9: Select the Custom Version of the Course to Assign to Learners
Helpful Tip: This action affects new assignments. New Learners are assigned the customized version of the course, while Learners who are currently assigned to, or in the process of taking, the original version of the course will continue to be assigned the original course.
To select and assign the custom version of the course to Learners going forward, click Custom Version at the top of the screen.
Click Proceed to confirm.
Step 10: Assign Learners
Learners can be assigned to the course in a variety of ways:
- Directly from the course via the Assign Learners button
- Using the Learners tab (See: How do I assign courses to Learners who are already in the dashboard)
- Auto-assignment through automation settings
Keeping the Course Current
CSSPs are reviewed at least annually and whenever your school's procedures change.
When Your Plan Is Updated:
- Return to Courses > California Comprehensive School Safety Plan (CSSP)
- Click into the course
- Select Custom Version > Edit
- Update the slides that changed
- Click Publish Changes (this saves and republishes the update)
For Learners Who Already Completed the Course:
- Learners assigned after republishing will see the updated content
- If changes are material (new evacuation route, new lockdown procedure, new reunification location), reassign the course to staff who have already completed it so they can review the updates
Who Should Be Involved with Customizing this Course?
| Role | Responsibility |
|---|---|
| Safety Planning Committee Chair | Owns the CSSP content |
| School Principal | Approves final training content |
| District Safety Coordinator | Ensures consistency across schools |
| EasyLlama Admin | Completes data entry (content should be approved by plan owner before publishing) |
Tip: EasyLlama admins can complete the entry, but the content should be approved by the plan owner before publishing.
Frequently Asked Questions
What if our CSSP changes mid-year?
Update the course as soon as the plan is updated and republish. Reassign to learners if the change is material (e.g., a new evacuation route, a new lockdown procedure, or a new reunification location).
Where can I get help with EasyLlama?
Contact EasyLlama support from the help menu in your dashboard, or reach out to your Customer Success Manager.
Where can I get help with the CSSP requirements themselves?
For questions about CSSP requirements, contact your district counsel or the California Department of Education.
Helpful Tips
| Don’t: | Why It's a Problem | Correct Approach |
|---|---|---|
| Skip customization | The course will not reflect your actual plan; so it won’t meet legal requirements | Complete all 13 slides in Chapter 9 |
| Customize the course without plan owner approval | Content may be inaccurate or unapproved | Share a preview with the plan owner, so they can review the content before publishing and assigning the course |
| Forget to update when the plan changes | Staff trained on outdated procedures | Update and republish immediately |
| Forget to reassign after the content changes | Staff do not see, and are not trained on critical updates | Reassign the course to affected learners |
Additional Information
Llama Fact: Llamas are highly protective of their herd and respond to their specific environment—similar to how a customized CSSP prepares staff for their school's unique safety procedures!