Harassment Prevention Training FAQ

Why isn't there a Harassment Prevention course for my state?

CA, CT, DE, IL, ME, NY, and WA all have specific mandates for content and/or course length. The other US states do not, and may use the US version.

Why are there regions for Florida and Texas, but employees in those states are assigned the US version?

Florida and Texas have regional courses with extra content for our HIPAA courses as those two states have privacy laws that exceed the mandates for HIPAA. These do not apply to Harassment Prevention training, so Texas and Florida Learners are assigned the US version of Harassment Prevention.

If our headquarters is in one state, but employees work in another, which state's course should I assign?

• While we at EasyLlama cannot provide legal advice on complex compliance situations, the rule of thumb is to assign the course for the region where the employee is physically located when they work.
• Some employers do prefer to assign the All States version (More below) to Supervisors who have direct reports in different states, or to employees who travel or interact frequently with other employees in other states.
• If your employees are in non-mandate regions and your headquarters is in a mandate region, for example, California, you may safely assign the California course to them, but if they are located in a state that has specific mandated material, assigning them their state's course is best practice.

What if I have employees in different states?

When you assign training, you will be able to choose which state’s training you will provide to each employee. There are dedicated courses for CA, CT, DE, IL, ME, NY, WA and Canada. For employees in other US States, we have a US version that isn't specific in any one state. We also now offer an All States version that covers mandates in all of the states. If you are wondering about specific aspects in different states, please do visit our interactive map for more information on trainings requirements in each state!

What is the difference between All States and US Harassment Prevention training?

All States was created to cover the mandates for all states that have specific training mandates (CA, CT, DE, IL, ME, NY, WA) - this was created for employees who work in multiple states, or just to simplify training assignment for companies with employees in different states. There is also a Supervisor version that comes in handy for Supervisors who manage employees in other states. These trainings assure mandate compliance in these situations.

The US Federal training is for states other than CA, CT, DE, IL, ME, NY or WA. It's shorter than the other versions because there is no state-specific information, and no mandated length requirement. Most employers with learners in Non-Mandate states assign the regular US version. Most employers with learners in mandate states assign the course specific to their W-2 Address's state.

All States is two hours long for both Supervisor and Non-Supervisor, to cover all state mandated training lengths.

What if I have employees located outside of the United States?

We now offer region-specific courses for Australia, Canada, India, and the United Kingdom. We also offer a Worldwide course for other countries. Worldwide does not conform to any specific region's laws or mandates, and if you are unsure about compliance laws in their region, we do suggest reaching out to a law firm or HR firm specializing in compliance.

How do I assign the Spanish version?

The language is chosen by the employee at the beginning of the training, so there is no need to assign a special course!

How often does my staff need to take this training?

Training frequency varies by state, as follows:

• Every 12 months: Illinois, New York
• Every 24 months: California, Canada, Connecticut, Delaware, Maine, Washington
• The remaining states do not have a specific mandated renewal frequency.

However, some employers consider it best practice to renew annually for all employees to keep it simple and keep up with any updates.

How do I determine who should take the manager/supervisor course? Do owners need to take it?

While we can't advise legally on your company's compliance, the California department of Fair Employment and Housing says: "A supervisor is anyone with authority to hire, fire, assign, transfer, discipline, or reward other employees. A supervisor is also anyone with the authority to effectively recommend (but not necessarily take) these actions if exercising that authority requires the use of independent judgment."

We think this is a good rule of thumb for any state, and since an owner would fall under this definition, it would be best practice for owners to take the course, too.

Supervisor training is designed, keeping in mind that supervisors have more influence over the workplace, and more responsibility when it comes to responding to and handling harassment complaints, and covers vital information all Supervisors should be aware of.

Do you offer continuous education (CE) credit for single practitioners?

We are not able to offer continuous education (CE) credit at this time.

How long is the training?

Please see the table below for run time for each version.

Does the course have to be watched in one sitting?

No, the course doesn't need to be completed in one sitting. If needed, the training can be paused and resumed anytime. It can also be closed, and re-opened from the training link, and will resume at the beginning of the same slide.

What is the difference between All States and US Harassment Prevention training?

All States was created to cover the mandates for all states that have specific training mandates (CA, CT, DE, IL, ME, NY, WA) - this was created for employees who work in multiple states, or just to simplify training assignment for companies with employees in different states. There is also a Supervisor version that comes in handy for Supervisors who manage employees in other states. These trainings assure mandate compliance in these situations.

The US training is for states other than CA, CT, DE, IL, ME, NY or WA. It's shorter than the other versions because there is no state-specific information, and no mandated length requirement. Most employers with learners in Non-Mandate states assign the regular US version. Most employers with learners in mandate states assign the course specific to their W-2 Address's state.

All States is two hours long for both Supervisor and Non-Supervisor, to cover all state mandated training lengths.