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Send Training Links by Email

Send training reminders and notifications to one learner, multiple selected learners, or everyone in your dashboard directly from the Learners tab.

Before You Start

What You'll Need

  • Administrative access to your EasyLlama dashboard
  • Learners with assigned courses (notifications only send to those with training to complete)
  • Access to the Learners tab

Important Notes

  • Notifications are only sent to learners who have courses assigned and not yet completed
  • Learners without incomplete assignments will not receive notifications even if selected
  • The purple action bar shows the number of selected learners

Note About Large Selections

If you have more than 50 Learners:

  • Manual checkbox selections only apply to the current page (50 learners per page)
  • Moving to the next page cancels selections from previous pages
  • For cross-page selections, use the Select All function

Send Notifications to One or Multiple Specific Learners

Step 1: Select Learners

  1. Go to the Learners tab

  2. Use the search or filters to find the learner(s) you’d like to notify.

  3. Select the users you’d like to notify

    Scenario Selection Method Steps
    One specific learner Individual checkbox Check box > Notify > Send
    Multiple specific learners Multiple checkboxes Check boxes > Notify > Send
    All learners (under 50) "Name" checkbox Check "Name" box > Notify > Send
    All learners (50+) "Name" checkbox + Select All link Check "Name" box > Click "Select all ## Learners" > Notify > Send

  4. The purple action bar appears showing the total number selected

Step 2: Initiate Notification

  1. In the purple action bar, click Notify
  2. A confirmation pop-up appears showing:
    • The number of learners who will receive notifications
    • A reminder that notifications only go to those with incomplete assignments

Step 3: Confirm and Send

  1. Review the number in the pop-up to understand how many notifications will be sent
  2. Select whether to send Now or At a specific date and time
  3. Click Send to deliver the notifications

Understanding the Confirmation Pop-up

The confirmation pop-up displays:

  • The number of learners who will receive notifications
  • A reminder that notifications are only sent to those with incomplete assignments

In the example below, 4 learners have been selected and will receive notifications:

Helpful Tips

Understanding page selection limitations

Manual checkbox selections only apply to the current page (50 learners). For selections across pages, use the Select All function.

Notifications only send to learners with incomplete assignments

Notifications only send to learners with incomplete assignments. Learners who have completed all courses won't receive notifications even if selected.

What's Next?

Quick Questions

What happens if I select a learner who has no incomplete courses?

They will not receive a notification. The system only sends to eligible learners with incomplete assignments.

Can I send notifications to learners across multiple pages?

Yes, use the "Select all ## Learners" function to select everyone across all pages.

How do I know how many learners will actually receive notifications?

The confirmation pop-up shows the number of learners who will be notified (eligible learners only).

Llama Fact: Llamas communicate with their herd using soft humming sounds to stay connected—similar to how notifications help you stay connected with your learners about their training!