What if my Learner doesn't have a computer or email address? Can I send a text?

Lyndsay Updated by Lyndsay

We work with many organizations that have Learners with no email address, who are not able to come to the office and take the training on a work computer or device. Texting is available, at a fee per license, for Enterprise plans only.

However, there are still ways to get your employees trained. You can simply add your Learner by name in the dashboard, and assign a course to them. It will automatically generate a unique link (URL) to their personal course(s). This link can be copied and sent to your Learners. This can be done on your computer through an email, Slack, other messenger programs, or computer applications.

The pathway to get the link is: Learners Tab > Click on Employee's name > Click Notify > Choose Copy-Paste link. the link will be copied to your clipboard and you can then paste it wherever you like.

Here are two ways that texts can be sent to your employees:

  1. Open the EasyLlama Dashboard from your phone and copy+paste the link into a text to the Learner. Go to the Learner's record in EasyLlama, and choose "Notify" - this will give you the option to copy+paste the link. Alternately, if you're on a PRO plan, you can create a Kiosk link which will allow you to use a single link for all Learners. For more about Kiosk Links check out this article: Setting up and using the Kiosk Link feature
  2. There are several ways to send text messages from your computer for free. Here are a few options:
    1. Email to SMS: Many mobile carriers provide an email-to-SMS gateway service, which allows you to send an email from your computer to the recipient's phone number. The email is then converted into an SMS message and delivered to their phone. To use this method, you'll need to know the recipient's mobile carrier and their phone number. For example, if the recipient's carrier is AT&T, you can send an email to "phonenumber@txt.att.net" (replace "phonenumber" with the actual phone number).
    2. Messaging apps: There are various messaging apps available that allow you to send free text messages from your computer. Examples include WhatsApp, Facebook Messenger, and Telegram. These apps typically require you to create an account and have the recipient's contact information or be connected with them through the app.
    3. Online SMS services: Several websites offer free online SMS services, allowing you to send text messages from your computer to mobile phones. Examples of such services include TextFree, SendSMSNow, and TextEm. These services usually require you to create an account and have certain limitations, such as a maximum number of characters per message or a limited number of messages per day.
    4. Google Voice: If you're in the United States, Google Voice is a free service that provides a phone number and allows you to send and receive text messages from your computer. You can access Google Voice through your web browser or use the Google Voice app on your phone.
    It's important to note that while these methods offer free text messaging, standard data charges may still apply if you're using your mobile data to access the internet. Additionally, some services may have limitations or restrictions, so be sure to check the terms and conditions of each method you choose to use.
🦙Llama Tip: Grab the link and use a URL-shortening service (examples: TinyUrl or Bit.ly) to make a shorter URL that is easy for you to type into a message, or for you to print and hand to someone so they can type it in to a URL bar.

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